Awards and Grants Officer at Save The Children

Child Safeguarding: (Select only one)

• Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The Awards Officer will be working closely with local partners for regular financial monitoring and compliance of local partners across North East Nigerian Humanitarian.
• Key areas of accountability are sub – award management and monitoring and has a role in partner capacity building.
• The Awards Officer will also support Awards unit with AMS audit and documentation follow up. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role

• Reports to: Award Coordinator
• Staff reporting to this post: currently none, potentially Awards Assistant

Key Areas of Accountabilities

• Work with other program staffs to ensure sufficient review and timely validation of partner periodic reports.
• Support Awards (Grant) Unit to ensure all implementing partners undergo capacity assessment prior to commencing work with Save the Children and during program implementation and are engaged with appropriate effective monitoring systems so that partner delivery meets donor expectations and requirements.
• Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
• Ensure that all adequate partner attachments are uploaded on Award Management System (AMS) and are retained as part of the award audit trail.
• Support on Award Management System documentation and Audits.
• Support Awards unit in ensuring partners meet project objectives and minimum standards in accordance to SCI policies.
• Support with review of Partner budgets and agreements prior to approvals.
• Support with follow up on timely disbursement of Partner advance request and retirements.
• Support on the coordination with relevant staff and provide additionally requested information in relation to reports from donor, SCI or Save the Children members promptly and accurately and make necessary revisions based on feedback.
• Any other task.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures

Qualification, Experience and Skills
Essential:

• Degree in Finance, Business Administration or related field, individual with practical experience may be considered.
• Minimum of 2 years post NYSC experience within finance & sub – award unit preferably with international organizations.
• Relevant experience in assessment and remote monitoring of partners.
• Knowledge about core elements of finance compliance and accountability standards.
• Familiarity with humanitarian assistance and long – term development work in order to communicate effectively with partners.
• Knowledge of finance and operational controls in regards to cash transfer programming.
• Strong communication (written and spoken), and interpersonal skills in English.

Desirable:

• Has previous working experience working in Humanitarian response.
• Additional job responsibilities
• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Behaviours (Values in Practice):
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.